Additional Insured - is a type of status associated with general liability insurance policies that provides coverage to other individuals/groups that were not initially named. With an additional insured endorsement, the additional insured will then be protected under the named insurer's policy and can file a claim in the event that they are sued.
Background Checks– All Program Staff must pass, at minimum, a sex and violent offender registry check, which is verification that the individual is not listed as having any convictions of certain sex and violent crimes on the Dru Sjodin National Sex Offender Public Website nor the Indiana Sex and Violent Offender Registry, nor any other national or state registry that may become available. The registry check must have been performed within the 12-month period immediately preceding start of the program
Certificate Holder – the person or entity to whom a Certificate of Insurance has been issued.
Certificate of Insurance– a document that is provided to the University by an external party’s insurance company. It provides the University with official documentation evidencing the existence of insurance that the external party carries pertaining to an event or activity. This request usually culminates as a result of a contractual relationship
Custodial Programs: any program in which program staff assumes responsibility for the care, custody and control of minor participants for any amount of time.
Program Staff can be defined as university staff or 3rd party sponsor staff
Examples: camps, dance shows, certain virtual programs, day cares
These types of programs MUST register their program and complete registry checks, mandated reporter training and incident reporting.
Community Alliance Events- When an event creates a partnership opportunity between campus departments and community organizations, the event can be classified as a Community Alliance. To qualify for this category, the event being booked must present a greater good to the campus community as a whole.
Co-Sponsored Events– An event conceived, planned and hosted by a group or individual that has no affiliation or association with Purdue Fort Wayne, who then contacts a Purdue Fort Wayne Department, College, Office or Recognized Student Group to collaborate/fund/aid in putting on an event in a joint alliance. The event must meet the established co-sponsorship parameters in order to qualify for this status.
Departmental Events– An event conceived, planned and hosted by any Purdue Fort Wayne school, college or other operational/financial departments that pertain to their field or an internal departmental function. A department representative must be physically present at the event.
Liability– Legal responsibility for paying money for damage or injury.
Mandatory Reporting– Anyone 18 years of age or older is required by Indiana law to report known or suspected child abuse or neglect to Child Protective Services (CPS) or local law enforcement. Reports may be made anonymously
Minor– a person under the age of full legal responsibility. In Indiana, this is 18 years of age.
Non-Custodial Programs: any program in which program staff does not assume responsibility for the care, custody and/or control of minors for any duration of time.
Examples: Field trips supervised by the minor’s school, weddings/birthday parties, presentations given at K-12 schools, asynchronous virtual programs
These types of programs MUST register their program
Operational Responsibility: programs in which the program director has any authority over budget, contracts, management, policies, procedures, staffing, assignments, activities, day-to-day decisions, scheduling, logistics and/or program structure and design.
This type of program has additional requirements assigned to it.
Parental Supervision Statement – Purdue University Fort Wayne is a public institution of higher education that offers a wide variety of classes, to a wide range of students from differing backgrounds, including adults and children in grades pre-K – 12. While Purdue Fort Wayne is committed to ensuring the safety and well-being of all students, parents are reminded that it is their responsibility to supervise minors when they are on campus and not in the classroom. Before and after class, our teachers cannot take the place of a parent and assume responsibility for unsupervised children.
Private events
Defined as: events where everyone invited knows the host
Examples: birthday parties, weddings
These types of programs are excluded from these Policies and Procedures.
Program Directors– The primary person acting on behalf of the Sponsor(s) who is responsible for the organization and execution of the program, including adherence to these procedures. The Program Director is also considered part of the Program Staff for the purposes of these procedures
Program Staff– Any individual, paid or unpaid, who is expected to interact with, supervise, chaperone or otherwise oversee minors in his/her role during a program. Such individuals may be faculty, staff, students, volunteers, employees or contractors of the University or of a third party
Programs with Minors– any camp, clinic, conference, workshop, program or other activity that involves the participation of minors who are not registered students of Purdue University
Public events
Defined as: open to general public and not specifically targeting minors
Examples: athletics events, concerts
These types of programs do NOT need to register their events.
Sponsor– Any group, department, school, college, organization or individual involved in supporting a program, operationally and/or financially, whether a unit of the University or a third party
Supervised Volunteer - a volunteer who is never left alone with minors and is supervised by a program staff member at all times. A program staff member must be with them at all times when interacting with minors.
