These procedures apply to any camp, clinic, conference, workshop, program or other activity that involves the participation of minors who are not registered students of Purdue University and where the Sponsor or co-Sponsor is:
A college, school, department, office, organization or another unit of the University, regardless of the program location, or
A third party who is hosting or conducting the program on University-owned property
Exclusions
These procedures do not apply to
performances or events open to the general public and not targeted to minors (e.g., varsity athletic events, concerts, plays, etc.)
private events (weddings, birthday parties, etc)
regularly scheduled classes, including dual-credit courses, or activities designed primarily for enrolled students of the University
student recruitment activities, including open houses and admissions visits and tours, that are scheduled to last no longer than one day and do not include an overnight stay
national tests offered by a University testing center
University research involving minors as human subjects
Mandatory Reporting of Suspected Child Abuse or Neglect
Anyone 18 years of age or older is required by Indiana law to report known or suspected child abuse or neglect to Child Protective Services (CPS) or local law enforcement. Reports may be made anonymously.
Complaints of child abuse or neglect involving University faculty, staff, students, volunteers, contractors or other covered parties may be made (1) by following the Procedures for Resolving Complaints of Discrimination or Harassment or (2) anonymously, through the University Hotline. Doing so does not relieve the individual from filing the complaint from notifying CPS or local law enforcement.
Registration and Certification
Each Program Director must register the program with the University a minimum of 30 days before the activity commences using this FORM.
Registration of the event includes a certification that all Program Staff have passed minimum background check requirements and have received training within the 12-month period preceding the start of the program.
Registration also includes certification that the Safeguards have been completed.
Background Checks All Program Staff must pass, at minimum, a sex and violent offender registry check, which is verification that the individual is not listed as having any convictions of certain sex and violent crimes on the Dru Sjodin National Sex Offender Public Website nor the Indiana Sex and Violent Offender Registry, nor any other national or state registry that may become available. The registry check must have been performed within the 12-month period immediately preceding start of the program.
Purdue University Colleges, Schools, Departments, Offices and Organizations as Sponsors
As of 5/1/22, units of the University will need to conduct registry checks on faculty, staff or students of the University who will serve as Program Staff.
A unit of the University that is a Sponsor of a program in which volunteers who are not faculty, staff or students of the University will serve as Program Staff are required to adhere to the provisions of the University policy on Volunteers (VI.B.2). Additionally they will need to complete This Form
If a unit of the University will be paying or contracting with outside individuals or a third party to serve on the Program Staff, a background check must be performed on each individual, and only those individuals not listed on any of the registries may serve as Program Staff.
Third parties (those not acting on behalf of Purdue University) that are a Sponsor of a program on University-owned property must conduct registry checks on anyone who will serve as Program Staff. Only those individuals who are not listed on any of the registries named above may serve as Program Staff.
Registry checks are done online by searching for the individual’s name. A date of birth and home address can be used to differentiate between duplicate names. Links to the required registries are below.
Joint Sponsors
If a program is sponsored by both a unit of the University and a third party, a combination of the above processes to verify that no one on the Program Staff is listed on a sex or violent offender registry may be used. Efforts between the Sponsors must be coordinated to ensure all Program Staff passes the background check.
