Sam's Club/Promotional Items

University Purchases from Sam's Club

Purdue University Fort Wayne has a business membership with Sam’s Club.  This membership can be used by Purdue Fort Wayne departments if your department and business manager approve the purchase, and if the items being purchased adhere to Purdue’s guidelines for purchasing card (p-card) purchases and Purdue business rules.  This is especially important when it comes to hospitality purchases or purchases impacting exclusive rights.   

Visit Purdue's web site at p-card guidelines for more information.

You should discuss your intended purchase with your business manager or supervisor to make certain you are following their approval and record-keeping process.  Here are the steps Purchasing requires. 

We require documented email approval by the business manager prior to card pickup. The email should include department name, the items to purchase, and business purpose in the message.

Email the approval from the business manager to [email protected] to schedule a time to pick up the Sam’s Club membership card from Purchasing in DSB 319.

1. Take the membership card and the appropriate university p-card (department p-card or department hospitality card depending on the purchases) to Sam’s Club.  The sales should ring up tax exempt (there are exceptions such as prepared food).  The cashier will verify that you are tax exempt. 
2. If the cashier asks for a purchase order number inform them you are using a credit card therefore a purchase order number is not needed.
3. You may have to sign twice, once for the purchase and again for any tax exemption claim.
4. Bring the Sam’s Club membership card back to Purchasing and sign it back in.  The card should be returned no later than next business day.

Tips on Purchasing Promotional Items

Purchasing Promotional Items

All merchandise and products bearing the Purdue University Fort Wayne brand must be produced by vendors and businesses licensed by the University. The Purdue name is a registered and licensed trademark. By using licensed vendors, we are able to maintain brand integrity, quality and consistency across the institution. To ensure you don’t run into unnecessary problems, please review the guidelines on Marketing Communications website.

Collegiate Licensing Company (CLC) is the agency we work with for our vendors. To view a list of these licensed vendors, click here to go to CLC’s Licensee Search. Enter Purdue in Step 2: Pick a School. Click Search to view approved licensed vendors for Purdue University Fort Wayne.

Standard promotional items such as pens and cups have limited space available for text or images. Our licensed vendors may be able to access our Trademarks and may be able to work with you on what will fit. If the item has specific artwork requirements and/or the vendor requires the artwork be submitted in a specific format not available to them or you, contact Purdue FW Marketing & Communications: [email protected].

If this item is part of a design campaign, involve Marketing Communications early in the project to be added to their schedule of projects. Marketing needs time to create, amend or format artwork for your project. Click here for further information about services available from Marketing Communications.

If you need assistance from the Purchasing Department, contact Allison Martin early in the process.

If you have any questions regarding purchasing promotional items, click here to email Allison Martin.