In the event of cancellation by the client, any payments made to Purdue Fort Wayne are forfeited. See page 2 of contract, item # 7.
Any cancellation by the renter must be received in writing in the Special Events Office. (Email is fine)
Events that are cancelled "day of" due to inclement weather will not be charged a late cancellation fee as long as the group representative contacts our offices at least 4 hours prior to their scheduled event start time to notify us of the weather related cancellation.
Purdue Fort Wayne’s obligation to make the facility available will be relieved if anything outside of its control prevents the facility from being available at the date and time scheduled for the event. This includes such occurrences as natural disaster, fire, destruction, war, governmental order, quarantine and administrative evacuation (i.e. bomb threats) or other forces or events outside of Purdue Fort Wayne’s control. If such occurs, Purdue Fort Wayne will refund the renter’s deposit and fee already paid in full, but will have no other liability due to such cancellation or unavailability of the use of its facility.
Co-Sponsored, External or Private Rental
Definitions:
Cancellation: canceling anytime up to 30 days prior to your event
Late Cancellation: canceling 30 days up to 7 days before your event
No Show: canceling with less than 7 days to your event or not showing up for your event
Fee Structure
Cancellation Fee: $ 0
Late Cancellation Fee: 50% of Original Rental Fees
No Show Fee: 100% of Original Rental Fees
Departmental, Faculty, and Staff Events
Definitions:
Cancellation:canceling anytime up to 14 calendar days prior to your event
Late Cancellation:canceling 14 calendar days up to 3 calendar days before your event.
No Show: canceling with less than 3 calendar days to your event or not showing up for your event.
Fee Structure
Cancellation Fee: $ 0
Late Cancellation Fee: 50% of Original Rental Fees
No Show Fee:100% of Original Rental Fees.
Student Groups
Definitions:
Cancellation:canceling anytime up to 14 calendar days prior to your event
Late Cancellation:canceling 14 calendar days up to 3 calendar days before your event.
No Show: canceling with less than 3 calendar days to your event or not showing up for your event.
Fee Structure
Cancellation Fee with more than 14 calendar day's notice: $ 0
Late Cancellation or No Show:
1st Offense: Warning letter to Student Organization
2nd Offense: Loss of scheduling privileges in Walb Classic Ballroom for remainder of semester and all remaining events/meetings scheduled for that student group cancelled in Walb Classic Ballroomas appropriate, and sent to registrar to schedule into a general use classroom. Student group needs to complete new forms at the Student Life office to schedule into a general use classroom.
